Seasonal instructors? Give them their own login that only sees their events
New in beta: the event account. A team member with an event account only sees the events you choose — checking in, selling add-ons and taking notes works, while your administration, finances and other events stay out of sight.
Until now, dashboard access was all-or-nothing: anyone who could log in saw your entire administration — every booking, every event, your finances. For your core team that's fine. But for the instructor who joins you for the season, you'd rather not share a full account.
That's why there's now the event account: a personal login for your instructors and other seasonal staff, limited to the events you choose.
What an event staff member can do#
Within the chosen events, an event account works like a full colleague:
- View registrations and check people in — the complete participant list, including the details you need at check-in (like dietary requirements or medical notes).
- Sell add-ons — add a wetsuit, lunch or other extra to a registration, always at the price from your catalog. Taking payment right at the desk works too.
- Record notes and milestones — a remark on a registration or a milestone, so you can read back later what happened at the event.
- View arrivals and departures — the event schedule, without being able to change it.
What stays out of sight#
Anything that doesn't belong to that event simply doesn't exist for this account:
- No other events, no finances, no reports, no exports and no settings.
- Only the booker's name — no address or contact details.
- No changing prices, no rebooking or cancelling, no refunds.
That's also the difference with a shared account: you no longer have to hope nobody clicks anywhere else.
How to set it up#
- In the dashboard, go to Settings → Team members.
- Enter the email address and choose Event staff under Role.
- Under Events, pick which events this team member can work on — one or several.
- Access until defaults to seven days after the last chosen event. You can always adjust it.
The staff member logs in with a magic link sent to their own email address — no password needed — and lands directly on the right event. When access expires, it simply stops: the account still exists, but sees nothing anymore. Next season, you assign the same person new events in a few clicks.
Still in beta#
The event account is new. For everyday use we've built and tested it extensively. At this stage, think of it as solid guardrails rather than a vault door: give an event account to people you'd also trust with a paper participant list. We'll keep tightening the boundaries over the coming period — if you run into anything or find something missing, let us know.